Executive Assistant to the CEO

Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform—where modern legal work happens with clarity and consistency.

Powered by LOIS, the Legal Operating Intelligence System, Filevine connects context across every matter to transform legal operations from reactive to proactive. LOIS reads, understands, and reasons across your data to surface insight, automate complexity, and give professionals the clarity and confidence to see more, know more, and do more. Fueled by a team of exceptional collaborators and innovators, Filevine’s rapid growth has earned AI awards and recognition from Deloitte and Inc. as one of the most innovative and fastest-growing technology companies in the country.

Overview:

The Executive Assistant to the CEO is responsible for driving the execution of strategic priorities as defined by the CEO.

Additionally, they work on diverse projects based on the company’s priorities and manage a wide variety of initiatives for senior leadership. They work on short-term, ad-hoc, as well as longer-term analyses and projects, map out processes and develop efficiencies and improvements, research and develop content for internal and external use, and work closely with all departments as needed to execute initiatives.

This is not a traditional desk-based EA role. It is high-intensity and high-visibility, and the EA works side by side with the CEO. It’s best suited to someone who thrives in a fast-paced, unpredictable environment and sees full availability as part of the job.

Responsibilities:

• Coordinate the logistics of the Office of the CEO, including calendar management, travel arrangements, hosting onsite visitors and inbox management

• Assist in coordinating quarterly and ad hoc board meetings

• Take on delegated project management work based on business need, and coordinate with departments to carry it out on behalf of the Office of the CEO

• Lead the rollout of company-wide communications from the CEO

• Learn the Filevine Legal OS and use the platform to manage daily workflows and communications

• Support ongoing analysis of key business metrics

• Interface with customers and prospects

• Act as a thought partner to the CEO by sharing key observations and giving feedback

• Champion employee well-being and lead recognition efforts

• Manage budget deployment for the administration department

• Provide personal support to the CEO as needed

Skills and Qualifications

• 3+ years in a business or executive management role, with a proven record of coordinating projects and communication across multiple departments

• Excellent written and verbal communication, including clear project reporting

• Experience with data analysis and budget management

• A proactive, solutions-oriented mindset: you anticipate needs and find creative ways to solve problems

• Versatile and resilient, with a growth mindset when receiving direct feedback

• Ability to work fully in office at our Salt Lake City headquarters, Monday–Friday, 8:00 AM–6:30 PM MST, often with extended hours

• Flexible availability, including weekends and holidays, to provide ongoing support for critical business needs

Work Location Expectation: Most roles for candidates in or near these metro areas (San Francisco, Salt Lake City, Chicago, or New York) are fully onsite. Some roles offer a hybrid schedule of 2–3 days in-office per week

Cool Company Benefits:

• A dynamic, rapidly growing company, focused on helping organizations thrive

• Medical, Dental, & Vision Insurance (for full-time employees)

• Competitive & Fair Pay

• Maternity & paternity leave (for full-time employees)

• Short & long-term disability

• Opportunity to learn from a dedicated leadership team

• Top-of-the-line company swag

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